As is true of most other websites, the ASIS Australian Chapters website collects certain information automatically and stores it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system and other usage information about the use of the ASIS Australian Chapters website, including a history of the pages you view. We use this information to help us design our site to better suit our users’ needs. We may also use your IP address to help diagnose problems with our server and to administer our website, analyse trends, track visitor movements, and gather broad demographic information that assists us in identifying visitor preferences.

The ASIS Australian Chapters have a legitimate interest in understanding how members, customers and potential customers use its website. This assists ASIS with providing more relevant products and services, with communicating value to our sponsors and corporate members, and with providing appropriate staffing to meet member and customer needs.

Cookies and web beacon

We also collect and use your personal information by using cookies on our website.

A cookie is a small amount of data that is sent to your browser from a website’s computer and is automatically stored on your computer. You can configure your browser to accept, reject and/or notify you when a cookie is set. (Each browser is different, so check the “Help” menu of your browser for cookie settings.) These cookies are optional and may be refused any time using your Web browser software; however, doing so may make some parts of the ASIS Australian chapters site inaccessible. Please feel free to contact us at digital@asisaustralia.org if you have questions about this policy.

How are the ASIS Australian Chapters using cookies?

Some cookies are associated with your account and personal information in order to remember that you are logged in and which sites you are logged into. Additionally, these cookies may be used as described below in the Categories to facilitate other analytics. Other cookies are not tied to your account but are unique and allow us to carry out analytics and customization, among other similar things.

Cookies can be used to recognize you when you visit an ASIS website or use our services, remember your preferences, and give you a personalized experience that’s consistent with your settings. Cookies also make your interactions faster and more secure.

Categories of ASIS cookies:

• Security: We use cookies to enable and support some of our security features, and to help us detect malicious activity.
• Preferences, features and services: Cookies can help you fill out forms on our sites more easily. They also provide you with features, insights, and customized content.
• Marketing:We use cookies to help us deliver marketing campaigns and track their performance (e.g., a user visited our store and then made a purchase). In particular, we will use a variety of automation and analytic tools on this site for analysing the use of these websites for statistical evaluation and for the continuous improvement of our offering and communication. Similarly, our partners may use cookies to provide us with information about your interactions with their services but use of those third-party cookies would be subject to the service provider’s policies.
• Performance, Analytics and Research:Cookies help us learn how well our sites and services perform. We also use cookies to understand, improve, and research products, features, and services, including to create logs and record when you access our sites and services from different devices, such as your work computer or your mobile device.

How are cookies used for advertising purposes?

Cookies and other ad technology such as pixels and tags help us market more effectively to users that we and our partners believe may be interested in ASIS. They also help provide us with aggregated auditing, research, and reporting, and know when content has been shown to you.

Some people may prefer to not allow cookies. Most browsers give you the ability to manage cookies to suit your own preferences, and, in some browsers, you can set up rules on a site-by-site basis, giving you more granular control over your own privacy. This means that you can disallow cookies from all sites except those that you trust.

Please consult the documentation that your browser manufacturer provides if you are interested in customizing your cookie preferences.

You may opt-out of third-party cookies from our and third-party analytic tools on their respective websites (denoted below). If you limit the ability of websites and applications to set cookies, you may worsen your overall user experience and/or lose the ability to access the services, since it will no longer be personalized to you. It may also stop you from saving customized settings, like login information.

Links to and Interaction with Third Party Products

The Site may enable you to interact with or contain links to your user accounts with other third-party websites, mobile software applications and services that are not owned or controlled by us (each a “Third Party Service”). We are not responsible for the privacy practices or the content of such Third Party Services. Please be aware that Third Party Services may collect Personal Data from you. Accordingly, we encourage you to read the Terms and Conditions and Privacy Policy of each Third Party Service that you choose to use or interact with. Although this website strives to include only quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; Mautic, LinkedIn.) This website may contain sponsored links and advertisements. These will typically be served through our advertising partners, to whom may have detailed Privacy Policies relating directly to the advertisements they serve. Clicking on any such advertisements will send you to the advertisers’ website through a referral program which may use cookies and will track the number of referrals sent from this website. This may include the use of cookies which may in turn be saved on your computer’s hard drive. Users should therefore note they click on sponsored external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned. The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.

When and how we share information with others

The ASIS Australian chapters do not sell or rent any personal information or data from our users, members, customers, partners or exhibitors. 

The personal information the ASIS Australian chapters collects from you is stored in one or more databases hosted by third parties located in Australia. These third parties do not use or have access to your personal information for any purpose other than cloud storage and retrieval. We do not otherwise reveal your personal data to those third-parties for their independent use unless: (1) you request or authorize it; (2) it’s in connection with ASIS-hosted and ASIS co-sponsored conferences as described above; (3) the information is provided to comply with the law (for example, to comply with a search warrant, subpoena or court order), enforce an agreement we have with you, or to protect our rights, property or safety, or the rights, property or safety of our employees or others; (4) the information is provided to our agents, vendors or service providers who perform functions on our behalf; (5) to address emergencies or acts of God; and, (6) to address disputes, claims, or to persons demonstrating legal authority to act on your behalf. We may also gather aggregated data about our members and Site visitors and disclose the results of such aggregated (but not personally identifiable) information to our partners, service providers, advertisers and/or other third parties for marketing or promotional purposes. The ASIS Australian chapters website uses interfaces with social media sites such as Facebook, LinkedIn, Twitter and others. If you choose to “like” or share information from ASIS website through these services, you should review the Privacy Policy of that service. If you are a member of a social media site, the interfaces may allow the social media site to connect your site visit to your personal data.

Transferring personal data from the EU to Australia

The ASIS Australian chapters are located in Australia. Information we collect from you will be processed in Australia. Australia has not sought nor received a finding of “adequacy” from the European Union under Article 45 of the GDPR. The ASIS Australian chapters rely on derogations for specific situations as set forth in Article 49 of the GDPR. In particular, ASIS collects and transfers to Australia personal data only: with your consent; to perform a contract with you; or to fulfill a compelling legitimate interest of the ASIS Australian chapters in a manner that does not outweigh your rights and freedoms. The ASIS Australian chapters endeavour to apply suitable safeguards to protect the privacy and security of your personal data and to use it only consistent with your relationship with the ASIS Australian chapters and the practices described in the Privacy Policy. The ASIS Australian chapters also enters into data processing agreements and model clauses with its vendors whenever feasible and appropriate. The ASIS Australian chapters also minimizes the risk to your rights and freedoms by not collecting or storing sensitive personal information about you. Where we collect personal information within the European Economic Area (EEA), we have taken steps to ensure that the personal information is handled in compliance with European data protection and privacy legislation.

If you are located in the EEA, you should be aware that your personal information will be transferred to Australia. In such cases, where your personal information is transferred from the EEA to Australia, we will take all reasonable steps necessary to ensure that appropriate safeguards designed to protect your personal information are implemented.

Data subject rights

The European Union’s General Data Protection Regulation and other countries’ privacy laws provide certain rights for data subjects. A good explanation of them (in English) is available on the website of the United Kingdom’s Information Commissioner’s Office.This Privacy Policy is intended to provide you with information about what personal data the ASIS Australian chapters collects about you and how it is used. If you have any questions, please contact us at digital@asisaustralia.org. If you wish to confirm that ASIS is processing your personal data, or to have access to the personal data ASIS may have about you, please contact us at digital@asisaustralia.org.

1. Right of access– you can write to us to ask for confirmation of what personal information we hold on you and to request a copy of that personal information. Provided we are satisfied that you are entitled to see the personal information requested and we have successfully confirmed your identity, we will provide you with your personal information subject to any exemptions that apply.
2. Right of erasure– at your request we will delete your personal information from our records as far as we are required to do so. In many cases we shall use limited personal information to suppress further communications with you, rather than delete it entirely.
3. Right of rectification– if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated. You can also ask us to check the personal information we hold about you if you are unsure whether it is accurate/ up to date.
4. Right to restrict processing– you have the right to ask for processing of your personal information to be restricted if there is disagreement about its accuracy or legitimate use.
5. Right to object– you have the right to object to processing where we are (i) processing your personal information on the basis of the legitimate interests’ ground, (ii) using your personal information for direct marketing or (iii) using your information for statistical purposes.
6. Right to data portability– to the extent required by the GDPR, where we are processing your personal information (that you have provided to us) either (i) by relying on your consent or (ii) because such processing is necessary for the performance of a contract to which you are a party or to take steps at your request prior to entering into a contact, and in either case we are processing using automated means (i.e. with no human involvement), you may ask us to provide the personal information to you – or another service provider – in a machine-readable format.
7. Rights related to automated decision-making– you have the right not to be subject to a decision based solely on automated processing of your personal information which produces legal effects on you or similarly significantly affects you, unless such a decision (i) is necessary to enter into/ perform a contract between you and us/ another organization; (ii) is authorised by EU or Member State law to which the ASIS Australian chapters is subject (as long as that law offers you sufficient protection); or (iii) is based on your explicit consent.

We may ask you for additional information to confirm your identity and for security purposes, before disclosing personal information requested to you.

Please note that some of these rights only apply in limited circumstances. For more information, we suggest that you contact us using the methods above.

In many countries, you have a right to lodge a complaint with the appropriate data protection authority if you have concerns about how the ASIS Australian chapters process your personal data. When technically feasible, the ASIS Australian chapters will—at your request—provide your personal data to you or transmit it directly to another controller.

Reasonable access to your personal data will be provided at no cost to ASIS members, conference attendees and others upon request made to the ASIS Australian chapters at digital@asisaustralia.org. If access cannot be provided within a reasonable time frame, ASIS will provide you with a date when the information will be provided. If for some reason access is denied, ASIS will provide an explanation as to why access has been denied.

Security of your information

To help protect the privacy of data and personally identifiable information you transmit through use of this Site, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide benefits or services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We commit to taking appropriate disciplinary measures to enforce our employees’ privacy responsibilities.

Data storage and retention

Your personal data is stored by the ASIS Australian chapters on its servers, and on the servers of the cloud-based database management services the ASIS Australian chapters engages, located in Australia. The ASIS Australian chapters retain data for the duration of the customer’s or member’s business relationship with the ASIS Australian chapters and for a period thereafter to allow members to recover accounts if they decide to renew, to analyse the data for the ASIS Australian chapters own operations, and for historical and archiving purposes associated with the ASIS Australian chapters history as a membership association. For more information on where and how long your personal data is stored, and for more information on your rights of erasure and portability, please contact the ASIS Australian chapters data protection officer at digital@asisaustralia.org.

By using this Site, you agree to the terms and conditions contained in the Privacy Policy and Conditions of Use and/or any other agreement that we might have with you. If you do not agree to any of these terms and conditions, you should not use this Site or any ASIS benefits or services.

As our organization, membership and benefits change from time to time, this Privacy Policy and Conditions of Use is expected to change as well. We reserve the right to amend the Privacy Policy and Conditions of Use at any time, for any reason, without notice to you, other than the posting of the amended Privacy Policy and Conditions of Use at this Site. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of privacy policy changes). We may e-mail periodic reminders of our notices and terms and conditions and will email ASIS members of material changes thereto, but you should check our Site frequently to see the current Privacy Policy and Conditions of Use that is in effect and any changes that may have been made to it. The provisions contained herein supersede all previous notices or statements regarding our privacy practices and the terms and conditions that govern the use of this Site.

Questions, concerns or complaints

Please contact the ASIS Australian chapters data protection officer at digital@asisaustralia.org